Managed Print solution for Dorset HealthCare University NHS Foundation Trust

 
 

Summary of Savings

The fixed fee contract will produce a £1,584,000 saving over the contract 5 year period.

Authority
Dorset HealthCare University NHS Foundation Trust
Sentinel House
Nuffield Industrial Estate
Nuffield Road
Poole
Dorset
BH17 0RB

Scope

To partner with The Business Supplies Group (BSG) to provide a controlled managed print environment for Dorset HealthCare University NHS Foundation Trust (DHU). We will provide a fully managed Walk-in-Takeover solution to the Trusts 2,380 printer copiers and multifunctional devices to 360 locations.

 
 

High level Summary of Requirements

  • Fixed annual pricing for the life of the contract

  • No Capital expense from Trust

  • Supplier to upgrade and replace printers at their cost

  • Supplier to provide an onsite break fix service to agreed SLA’s

  • Supplier to provide a just in time automated consumable solution

  • Contract to have Full VAT reclaim ability

Summary of Financial benefits

  • Stop unrestricted access to printing to reduce spend

  • Consolidate the fleet to large MFP (supplier owned) no capital expenditure

  • Restrict and reduce colour prints to reduce spend

  • Remove all Adhoc printer purchases and extend the current device life

  • Monthly fixed fee for an agreed volume of prints to help budgeting and reduce the volume of invoices

  • Remove all device leasing cost over the contract period

  • Consolidate all leasing to one contract and one bill

  • Supplier to remove all obsolete toners

  • Recharge to correct budget holder

Summary of Operational Improvements

  • Remove all ‘BAU’ IT engineer’s involvement in managing the current fleet

  • Automate toner and paper requests per printer to reduce multiple store cupboards and reduce toner consumption

  • Remove all transactional toner orders reducing purchase orders

  • Consolidate the fleet to large MFP to improve print speed and reliability

  • Supplier to provide proactive servicing to reduce down time and lost efficiency

  • Carbon neutral solution

Summary of Clinical Improvements

  • Implement a pull printing solution across the Trust to increase security of confidential documents and reduce volume of prints that are never collected at the device

  • Increase the use of papercut software to control the printing environment

  • Scan and edit to my folder - Multiple folders - Email ability

  • Higher SLA in place for critical devices

 
 
 

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