Digitise your documents for remote workers

Despite the easing of lockdown restrictions across the UK, most organisations have accepted that for the time-being at least (and most probably for the longer term) remote working is going to remain a reality.

Employers and employees alike have experienced the benefits of working from home and are accepting that virtual working needs to remain in place.

For many organisations one of the biggest challenges of enabling employees to work productively without access to the office has been the inability to provide access to hard copy files and documentation that are locked away in inaccessible premises. Paper trails are still very much a reality – especially when it comes to specific functions like finance, accounts and HR. Many businesses were yet to completely digitise their documentation when lockdowns were announced and as a result suffered severe disruption with remote staff unable to access the information they needed, when they needed it.

According to Forrester research commissioned by Adobe, 82% of organisations that are dedicated to only digital documents said their business will survive the pandemic. Conversely, organisations without digital processing are 10 times more likely to report at-risk customers and twice the at-risk revenue.

With most organisations ruling out a complete return to the office – there’s little doubt that digitising documentation is going to be an absolute necessity going forward. The good news is, digitising documents is a very straightforward and secure process and there are flexible options to suit your organisation’s requirements. 

Digitise and return

For organisations that want digital copies of their files, whilst retaining the original copies, we can collect your files and documents, digitally scan them and return them to your premises. We use Optical Character Recognition (OCR) technology which recognises text and enables you to search lengthy digital documents by relevant words.

Digitise and store

For organisations looking to rationalise and repurpose office space due to new working models, the option to store files and folders off site has great appeal. We provide safe, monitored storage facilities in strategic locations across the UK and can scan documents on arrival, providing access to them via your chosen cloud platform or our secure portal.

Store and scan on demand

For organisations that don’t need or want all or any of your documents scanned in advance (which admittedly can be a very time consuming and expensive option), then our scan-on-demand service provides the option of ‘calling-off’ a digital copy of a specific document as and when it is required. We can send the digital copy via the cloud, or have it sent straight to a specified email inbox. We even offer an express service where we guarantee a two-hour turn around for urgent requests. It’s fast and extremely cost effective! You can read more about it in our blog Introducing our digital scanning on demand service.

To help you manage your costs, our services are based on an all-inclusive rate, which means there are never any hidden surprises in your bill. To speak to us about your digital scanning or archive storage requirements, get in touch today!

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